How to run a President’s Club trip nobody has to manage
A President’s Club trip has one job: make your best people feel that the company noticed. The way to deliver that is to take everything else off their plate, and off yours.
Twelve to eighteen months out
This is when the decisions that make or break the program get made. The destination and the dates, the number of qualifiers and guests, whether spouses and partners are included, the budget per couple, and who owns the program internally. Pick a destination with direct or one-stop air from your main offices, a resort that can hold the group together without feeling like a conference, and a season that is reliable. Then stop. The rest can wait.
What to lock early
Room blocks at the best resorts go first. Private dining venues and the one evening event that everyone will remember need to be reserved before the resort fills with other groups. Air for a group is easier and cheaper when it is planned with the block rather than after it. We handle each of these as one contract, with one deposit schedule, so your finance team sees one vendor rather than nine.
What does not matter as much as you think
Gift bags, elaborate printed itineraries and a dense schedule. Top performers travel often. What they remember is free time in a beautiful place, a dinner where the CEO sat with them, and that nothing went wrong. Build in more open afternoons than you think you should.
The week of travel
Someone from our team is on site from the first arrival to the last departure. Flight delays, a lost bag, a dietary need that was missed, an executive who has to leave early: these are the things that would otherwise land on your assistant’s phone at 11 p.m. They land on ours. Your internal owner attends the trip as a guest.
Afterward
A short recap with photos and a budget reconciliation, delivered within two weeks, is what gets next year’s program approved. We produce it as part of the engagement.
